Documents are generated every day with an ever increasing pace. Every document that gets generated brings about some sort of liability for the organization.

A few examples of the types of paper and digital content that gets created:

  • Proposals
  • Contracts
  • Legal documents
  • Human resources related documents
  • Financial reports
  • Forms
  • Images
  • Scanned Documents
  • Announcements
  • Memos
  • Emails
  • Correspondences with customers, vendors and partners

A huge number of documents are created each day.

4 Trillion Documents

Searching for documents

Time spent searching for documents

Studies show that in most corporate environments, employees spend up to 40 percent of their time trying to find information they need in their daily routines. Time spent searching for documents, re-creating documents that already exist and shuffling through unstructured information account for billions of dollars in the US alone. In fact, most organizations do not effectively track their corporate documents or realize the vast number of documents they create in their businesses.

Paper based documents constitute a huge amount of corporate memory. Paper based documents are hard to reach and find, especially those stored off-site. Digitizing paper documents and creating electronic documents can greatly improve accesibility of vital information.

90% of corporate memory is on paper

Lost and misfiled documents

Documents are lost and misfiled everyday

Lost and misfiled documents account for a huge loss for companies. When documents are lost or misfiled, knowledge workers spend their valuable time searching for these. They usually end up re-writing the document rather than continuing to search for it.

This causes duplicate copies of the same document with slight differences causing confusion as to which version is to be used.

Cost of creating and re-creating lost documents

According to research, companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.

/Cost of Documents

infoRouter provides a highly scalable and open architecture environment that is web based.

For a list of detailed benefits, please visit Benefits of Document Management Systems - An Executive Overview page.