To view the properties of a document, click on the "Properties" icon located in the "Action" column next to the document.

In the "Document Properties" window, you will see the following information presented.

Name:
Name of the document
Note: You should not name documents using any of the following special characters.
( \ , / , : , * , ? , " , < , > , | )

Description:

Description of the document

Update Instructions:

Any text entered in this field will be displayed in the body of the e-mail message that is sent out to subscribers.

Document ID:

The Document ID is a unique identifier used internally by infoRouter. Using this document number, System Administrators can easily locate this document on the server.

Document Type:

Type of document or extension

Creation Date:

The creation date of the document

Modification Date:

Date and time of last modification (if any)

Completion Date:

Date and time of when the document was marked complete.
Completed documents cannot be checked out. Setting this attribute will automatically set the Percent Complete attribute to 100%.

Percent Complete:

Document state in percent values.
If this attribute is set to 100%, the "Completion Date" attribute will automatically be set to the current date. When this is done, the document will be considered complete and infoRouter will prevent edits to this document.

Size:

Document size (in bytes)

Importance:

Importance level assigned to the document

Destroy Date:

The date on which the document is to be destroyed.
This is a task type that can be assigned to users.

Retention Date:

The date until which the document needs to be retained.
If this attribute is set, it will prevent users from deleting this document until this date or until this date is altered.

Classification Level:

Classification level refers to the level of sensitivity or secrecy assigned to the document.

Supported Classification levels are:
  • No markings
  • Declassified
  • Confidential
  • Secret
  • Top Secret

Downgrade On:

The date on which the document is to be downgraded from a higher classification level.
This is a task type that can be assigned to users.

Declassify On:

The date on which the document is to be declassified
This is a task type that can be assigned to users.

Checked Out By:

Name of user that currently has the document checked out (if any)

Check Out Date:

The date when this document was checked out (if any)

Folder:

The name of the folder where the document resides

Owner:

Creator of the document

Keywords:
Displays the existing keywords associated with the document (if any)

Custom Properties:
Displays the existing custom properties that have been applied to this document. This section also allows you to apply new custom property values to this document.

Next Topic is Distributing documents





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