infoRouter retains multiple versions of documents. Over time, you may end up with too many revisions of documents.

The compact function allows you to get rid of previous versions of documents within a folder or library.
To Compact your folder:
  1. Click on the "Folder Properties" icon located in the "Action" column of the folder you wish to compact.
  2. Select "Compact" from the "Maintenance" side menu.
  3. The "Compact" window will appear.
  4. Specify the number of versions you wish to retain. {n}
  5. Select "Include Subfolders" if you want this operation apply to subfolders as well.
  6. Click on "OK".
infoRouter will examine each document in the path and only keep the latest {n} versions and delete the rest.

When the "Compact" operation is complete, each document in the folder will have at most {n} number of versions.


Example:
A document has 6 versions. (6,5,4,3,2,1)

You "Compact"  the folder and specify 2 Versions as the number of versions you wish to retain.

After the "Compact" operation is complete

The latest 2 versions will be kept and the rest deleted.

Version 6
Version 5
Version 4 (Deleted)
Version 3 (Deleted)
Version 2 (Deleted)
Version 1 (Deleted)

TIP!
The compact function is permanent and cannot be reversed. You will not be able to restore (through the recycle bin) previous versions removed through compacting.

It is a good idea to compact your folders every now and then to reclaim some disk space. Completed projects and submitted proposals are good candidates for the "Compact" feature.

Next Topic is Moving Folders





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