Benefits of document management systems can be summarized as follows:

EDMS Return on Investment (ROI)

Nucleus Research, an independent research firm specializing in measuring the ROI of IT investments, recently reported that 83% of companies surveyed reported a positive ROI on their investment in Document Management Systems - EDMS. That’s a much higher percentage than can be found with virtually any other IT investment! It’s just one reason that Gartner Research puts Document Management squarely in their magic quadrant of tools with high ROI and low cost of ownership.

The infoRouter EDMS can easily pay for itself in just months given the increased ability for users to locate the information they need. Productivity gains and benefits are only part of the picture. infoRouter also saves you money by centralizing and managing a function typically spread over countless applications and systems.

Finally, there’s the very real value associated with your peace of mind -- knowing that all of your critical corporate files and documents are centralized, secured, versioned, and instantly recoverable even if they are deleted.

For an eye-opening return on investment review, make sure to download and play what-if games with our ROI calculator below:

infoRouter ROI Calculator (Excel format)

Regulatory Compliance with governmental agencies and industry regulations

The infoRouter Document Management Software solution allows organizations to create and manage a set of uniform models for retention, security, classification, search, retrieval and automatic notification and alerts for changing content. The benefits of such a system quickly become more obvious in the ever changing landscape of business where non-compliance may mean costly fines, sanctions, litigation and personal liability for corporate officers.

By using infoRouter, you can cover most compliance issues mandated by the following:

  • Managing of records related to financial information for compliance with the Sarbanes-Oxley Act
  • Industry regulations, such as ISO certification
  • Regulatory compliance with mandates from governmental agencies such as SEC.
  • Regulatory compliance with mandates from HIPAA.
  • Compliance with Federal record-keeping laws and regulations. DoD 5015.2 Compliant Records Management.
  • Managing of records related to civil litigation or government investigations.
  • Managing of records related to Human Resources such as discrimination, wrongful termination, sexual harassment etc.

Do you know if you are in compliance with regulatory agencies and industry regulations regarding document capturing and retention?

Save Money

Recent surveys and research indicate that searching for documents accounts for more than 4 hours a month for the average employee. Lost documents that must be recreated account for more than 6 hours a month.

To solve this problem, the infoRouter document management software system offers a very powerful and flexible search tool that will help you find documents within seconds. You can search on the document’s title, author, creation date, keywords, or many other kinds of meta-information. Better still, you can search through the actual contents of the documents stored in infoRouter.

That’s right… every document in infoRouter is automatically full-text indexed, which means you can find precisely what you’re looking for every time. To learn more about how you can save money by implementing a document management solution, read Why do I need the infoRouter Document Management System.

Provide New Services

Using the infoRouter Document Management Software and the integrated content management and portal solution, you will be able to offer services to your internal and external customers, vendors, suppliers, and anyone else you need to collaborate with. You’ll be able to instantly provide secure access to important business documents to whomever needs it.

You’ll even be able to collaboratively manage programs, proposals, projects, contracts and relationships with your internal and external customers. infoRouter will take you beyond document management.

Instant Employee, Vendor and Customer Portals.

Expose Critical Content to Customers and Business Partners with easy to create Portals. Within minutes of signing up a customer or partner, you may create custom portals that allow your customers to view content that is customized to them.

As this content is changed, updated or new content is added, this information is instantly made available on the portal without any involvement from webmasters or IT staff.

There are hundreds of embarrassing stories about wrong documents getting to customers, users or vendors. Can you think of instances where something like this could make you lose an account, or damage a relationship with one of your customers, partners, or vendors.

Be more productive with an effective EDMS Solution

Did you know that many companies do a better job managing and securing their office supplies than they do their business-critical documents? It’s true. The electronic documents that are the very lifeblood of the modern business are all too often taken totally for granted. Very few businesses take the time to consider the expenses that they incur on a daily basis.

To better understand why document management is important, read Why is Document Management Important

EDMS Promotes Knowledge Sharing, Creates Organizational Knowledge and Intellectual Capital

infoRouter makes sharing information easier than ever. Changes to existing documents and newly created content are immediately and automatically communicated users, customers and partners. infoRouter offers a vast number of features that are well beyond the offerings of traditional document management applications.

Is your business-critical information floating around in unsecured laptops, instead of a centralized repository with airtight security? Are your most important documents stored where they’re not readily available, or are they stored where they can be securely retrieved from anywhere where there’s an Internet connection? How do you know when critical information in your organization changes? If you depend on others to give you the information, you may never know. Are you willing to trust hasty emails and hallway conversations as a means of distributing must-know information?

Audit Trails and Document Tracking

infoRouter maintains an extensive audit trail of all activity. Folder creations, folder deletions, document creations/views/edits/deletes and much more are all tracked automatically.

Multi-Language Support for today's global economy

infoRouter supports multiple languages. A single installation of infoRouter can serve your customers and partners from different parts of the World. infoRouter automatically detects language settings from a user's browser and defaults to this language setting. Users can also set their preferred language settings. More on Multiple Language Support here.

Access and retrieve documents, no matter where you are

Provide secure access to critical business documents from anywhere in the world with infoRouter Document Management Software. All you need is an Internet connection and a web browser.

Search and quickly find documents quickly and easily

Integrated full-text searching and powerful advanced search features make it simple to locate exactly what you need. That means no more wasting time trying to find a document, and no time spent recreating content that [already] exists.

Get world-class Document Management power at a price you can afford

infoRouter offers powerful features that are typically only found in document management software applications costing hundreds of thousands of dollars. Dozens of features make it easier than ever before to create, store, secure, distribute, edit, track, manage, restore, share, and audit your valuable information assets.

Protect your valuable documents and digital assets

All the security in the world doesn’t do you any good when your most critical documents are spread across hundreds or thousands of laptops, PCs, and network drives. Because infoRouter is centralized, it’s simple to provide flexible security that works.

The powerful security model restricts access, while the auditing let’s you know who viewed and modified what. And because it’s centralized, backups are the rule, not the exception.

Rely on industry standard software technologies

infoRouter is not a typical proprietary enterprise software solution. It’s 100% built on industry-standard technologies like SQL Server, IIS, .NET, and JavaScript running on Windows 2008/2012 servers. That’s why most of our customers find that they don’t need to purchase any additional software when they choose infoRouter.

Start addressing your document management needs today.